How to create a team
3 min read·Updated April 2026
Teams let everyone in your dealership share filters, scan results, platform connections, and schedules under a single subscription. Up to 5 users on one Ultimate plan — no per-seat fees, no juggling logins, no copy-pasting filters between accounts.
Teams are an Ultimate plan feature. Basic plan accounts are single-user. See What plans are available? to compare.
1
Open your profile
Go to /profile. The Team section sits below your account details.
2
Click “Create a team”
Enter your dealership name — e.g. “Ashcroft Motors” or “Thames Cars Ltd”. This name shows up in scan headers and team-shared chat threads, so use the trading name your staff will recognise.
3
Save
Click Save. You become the team owner. ScanAuctions generates an 11-character invite code — this is what teammates use to join.
4
Share the invite code
Copy the code from /profile and send it to teammates over WhatsApp, Slack, or email. They sign up at /register, choose Business at the account-type step, and paste the code at the team-join step. They land in your dashboard as a member.
What gets shared across the team
- Filters — any team member can create, edit, or delete shared filters.
- Scan results — everyone sees the team’s scan history. Read-only for non-owners by default.
- Platform connections — one Motorway / CarWow / AutoTrader login covers the whole team. No need for everyone to have their own.
- Schedules — recurring scans run on the team’s behalf. Anyone can set them up.
What stays private to each member
- Notifications — each member sets their own email/push preferences.
- Profile + password — personal to each user.
- Billing — only the team owner sees invoices and Stripe details.
Roles
Today there are two roles: owner (you, the person who created the team) and member. Only the owner can add/remove members, regenerate the invite code, and manage billing. Everyone else has full read/write access to filters and scans. More granular permissions (read-only members, scan-only roles) are coming soon.
Treat the invite code like a password — once a teammate has joined, you can regenerate the code from /profile to invalidate the old one. See Managing team members for details.
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